FACILITY RENTAL
The Bearspaw Historical Society provides meeting space for small groups in three buildings – the historic one room school, the teacherage, and a near replica of the small horse barn. The number of people that the barn and classroom can comfortably accommodate depends on the function and setup of chairs and tables. Please contact us for advice on seat or table arrangements if needed. Seating arrangement plans and the maximum numbers of people are provided below. We recommend that you view the buildings before booking to ensure that there is enough space for your event.
 One room school. |
 Horse barn. (© Elisa J. Hart) |
 Teacherage. (© BHS and Elisa J. Hart) |
(Click on each building for details)
PARKING
Parking is limited. There is room for about 10 cars at regular parking spaces and then two handicapped spaces. Additional parking may be available across Bearspaw Road in the Bearspaw-Glendale Lifestyle Center’s parking lot. Please let us know if you need parking for more than 12 cars.
THE 1920 ONE ROOM SCHOOL
The classroom is accessed from the front door by stairs or a wheelchair ramp. There is a barrier free washroom off of the classroom. The old school desks can be set up if requested in advance. There is an older piano for your use. There is a second washroom downstairs. A kitchenette has a sink, small under counter fridge, 12 cup coffee maker, 30 cup coffee maker, kettle, teapot and microwave. You must supply your own dishes, cups, glasses, and other event supplies. Food cannot be prepared in the kitchen and served to the public. See the rental agreement for more details.
School – Number of people and seating arrangements
There are 26 chairs, 7 folding tables (6’ x 3’) and 1 card table available in the school.
- Theatre style seating (chairs in rows): Chairs for 26 people, but the school can seat up to 30 people comfortably.
- Workshop style seating (seated around folding tables): Up to 24 people.
- Card tables: Special arrangements need to be made to have 6 card tables in the school that seat up to 24 people.
 |
 |
 |
(Click to Enlarge)
Views of the classroom and the kitchenette in the basement.
 |
 |
(Click to Enlarge)
Examples of the classroom being used. A workshop (left) and with the desks set up and the room decorated for Christmas (right).
THE TEACHERAGE (Not Available for Rental)
The small front room of the teacherage is available for rent. It has a couch and a small table with four chairs. There is no toilet in this building so you must use one in the school or barn.
Capacity: The teacherage is currently not available for rental.
 |
 |
(Click to Enlarge)
Interior of the teacherage.
THE HORSE BARN
The horse barn provides a light and airy meeting space as the two large barn doors can be opened to let in sunlight. It has a heated floor and a barrier free washroom. A patio is available for use in the summer. The main entrance to the barn is wheelchair accessible as is the door to the patio. There is a kitchenette with a sink, under counter fridge, microwave, kettle, 12 cup coffee maker and teapot. You must supply your own dishes, cups, glasses, and other event supplies. Food cannot be prepared in the kitchen and served to the public. See the rental agreement for more details.
Barn – Number of people and seating arrangements
There are 34 chairs, 10 folding tables (6’ x 3’) and 5 card tables.
- Theatre style seating (in rows): Up to 34 people.
- Workshop style seating: Up to 28 people.
- Card tables: The barn can hold 6 card tables (up to 24 people). You will need to arrange with us to get one card table from the schoolhouse; please return it after use.
 |
 |
 |
 |
(Click to Enlarge)
The interior of the barn and an example of an event held there.
|
Daily Rental Rate and Rental Fees:
|
Payment date and method of payment:
- Full payment is due 14 days in advance of the rental date.
- We prefer payment by credit card, or an e-transfer made to treasurer@bearspawhistoricalsociety.ca.
|
Days Before Rental |
Payment |
Refund |
|
14 days in advance |
Full payment required |
Full refund less $30 administration fee |
|
0-7 days |
No refund |
|
|
BHS Cancellation (If unexpected maintenance is required) |
An alternate date will be offered. If an alternate date will not work a full refund of the rental price will be provided. |
TERMS OF USE
For information on the terms of use please contact us at rentals@bearspawhistoricalsociety.ca.
Cleaning after use and closing up:
We are a volunteer run, charitable organization. We can charge lower than usual rental rates if renters do their own cleanup. The Renter agrees to do the cleaning outlined in the rental agreement after their rental.
Proof of insurance
All Renters must have liability insurance for the duration of their rental and that has sufficient coverage for their type of activity. The Bearspaw Historical Society and Rocky View County require that Renters have a minimum of $2,000,000 of comprehensive general liability insurance or event liability insurance. A “Certificate of Insurance” will serve as proof of insurance and must be received before the Rental Agreement is approved. It is required at least 14 days before the rental date. The Certificate must name The Bearspaw Historical Society and Rocky View County as “also insured.” The policy should have 30 days notice of cancellation.
Our rental agreement can be downloaded (TEMPORARILY UNAVAILABLE)
Rental inquiries can be made by clicking this LINK.
Availability calendar is available to view HERE.